December 4-5, 2017 | Toronto Metro Convention Centre | Toronto, Ontario, Canada

Book Your Booth / Exhibitor FAQ

1.What is the cost of a 10′ X 10′ booth space?
2. What IS included in the booth space?
3. What IS NOT included in the booth space?
4. How can I purchase booth space?
5. What methods of payment are accepted?
6. When can we set up our booth?
7. When can we dismantle our booth?
8. How do I register for my complimentary passes?
9. In addition to my booth space, what sponsorship and advertising opportunities are available to help me promote my company?
10. What is the address of the Metro Toronto Convention Centre?
11. Cancellation Policy
1. What is the cost of a 10′ X 10′ booth space?
Rates (Plus HST)
Regular $2,220
Corporate I $1,615
Corporate II $1,710
Supporter I $1,805

2. What IS included with the booth space?

  1. 8 ft high back curtain and 3 ft high side curtains (Black)
  2. 2 Booth Attendant Passes (per 10’ x 10’ space) (see below what this includes)*
  3. 25 Exposition Passes valid on Tuesday, December 6th (per 10’ x 10’ space) (see below what this includes)**

*December 6th Exposition Passes can only be picked up on December 6th and allows the holder access to the exposition hall. This pass is non-transferable and has no cash value.

**Note that all codes expire on December 2nd. Unused codes are not valid onsite.

3. What IS NOT included with the booth space?

  1. Carpet is mandatory (MTCC floor is concrete)
  2. Electrical outlets
  3. Electronic Equipment (including but not limited to monitors, video and DVD players)
  4. Supplementary furnishing (including but not limited to racks, tables, chairs)
  5. Internet connection
  6. Storage facilities
  7. Set-up and tear-down services
  8. Parking
  9. Carpet cleaning including after move-in

4. How can I purchase booth space?

    1. Go to the Exposition Floor Plan and click on the booth space that you are interested in purchasing.
    2. Click on “request booth”
    3. Select your company from the drop down list and enter your password – if your company name is not in the list or you have forgotten your password, please contact schester@solarenergyevent.ca.
    4. If you are a member of CanSIA, please indicate the correct, current membership level. If you are not sure, please contact CanSIA (schester@cansia.ca) before proceeding as this affects your booth rate. Your membership must be renewed for the 2016/2017 membership year to qualify for discounted rate.
    5. Ignore “Discount Code” box
    6. Complete the online Booth Space Contract listing your top 6 choices.
    7. If combining more than one 10 x 10, please indicate the number of 10′ x 10′ spaces you require. When listing your choices, enter the lowest booth number of the group. Be sure to hit the “ADD” button.
    8. Note that “end capping” a 10 x 20 is not permitted.
    9. All requests will be date and time stamped as positioning is based on “first come, first served” and sponsorship level. We will do our best to accommodate your request; however Canadian Solar Conference Limited Partnership reserves the right to assign an alternate booth if your choices are not available. You will be notified by email of your assigned booth location along with your invoice. within three weeks of submitting your request. Once you receive your Booth Assignment/Invoice, you will have 10 days to make payment in full or the space will be released.
    10. The exhibitor login page can be accessed Here (TBC)

 

5. What methods of payment are accepted?
We accept Visa, MasterCard and American Express.

6. When can we set-up our booth?
Move-in at the MTCC is December 3 & 4. Stronco will contact you by email within three (3) weeks of the event to provide you with your move-in date and time. Your booth must be ready by 9:00 am (TBC) on December 5th. Please Note — Everyone in the Exhibit Hall during Move-In and Move-Out is required to wear cap toe shoes (and a hard hat if building overhead). During the move-in/move-out, the MTCC is considered a construction site.*NEW* – if your booth only takes an hour to set-up and you don’t need ANY assistance, you can do so between 8:00am and 9:00am on Monday morning without needing cap toe shoes. You require pre-approval from Jessica Ward  jward@hannoverfairs.com  to set-up Monday morning.

7. When can we dismantle our booth space?
Tear-down will begin on Tuesday, December 6th at 4:30 pm (TBC) and your booth space must be cleared by 9:00pm the same day. Including all crates! You are strongly advised to arrange for shipping with Stronco to avoid forced freight (at your expense) if you are unsure you can remove your equipment on December 6th.

8. How do I register for my complimentary passes and what do they include?

Please note that the appropriate badge must be worn at all times. Absolutely no badge-sharing allowed.  ALL passes MUST be registered on-line by Friday, December 2, 2016.  All registration codes will expire after 23:59 December 2, 2016 and therefore, will NOT be valid onsite.Again this year you will have a unique Exhibitor Portal to register your Booth Attendants and Dec 6th Expo Guest Passes and you can also make other conference purchases.  The main contact for your booth will be given a link to this Portal.  If you are giving the Dec 6 Guest Pass code to your guests, they must register through the visitor portal (TBC).  Tell them to enter the Guest Code, hit apply and complete their registration.

  • Booth Attendant Passes
    The Booth Attendant pass allows you to attend the Expo December 5 & 6 and the Welcome Reception in the afternoon December 5 in the Expo Hall.  This pass is non-transferable and has no cash value. There are no meals included with this pass; however, the Keynote Lunches can be purchased separately in advance during the registration process on-line (there will be no onsite purchases of keynote lunches).  There is also a concession area with food for purchase in the Expo hall.

ALL badges are to be picked up at the Registration Counters at the MTCC. It is recommended that you bring your Registration Confirmation for quicker check-in.

  • December 6 Expo Guest Registration

    Expo Guest passes cannot be picked up before Tuesday, December 6. Please share this with any individuals using guest passes as they will be turned away if they attempt to retrieve their passes any time before Tuesday, December 6.  ALL badges are to be picked up at the Registration Counters at the MTCC. It is recommended that you bring your Registration Confirmation for quicker check-in.

The Guest pass allows you to attend the Expo on Tuesday, December 6 only, is non-transferable and has no cash value.

Guests can attend the Exposition only during the following hours: Tuesday, December 6, 2016: 9:30 am to 4:30 pm (schedule TBC)

9. In addition to my booth space, what sponsorship and advertising opportunities are available to help me promote my company?
Solar Canada 2016 offers a range of conveniently pre-packaged sponsor opportunities conceived to accommodate an assortment of budgets and marketing objectives. See the Sponsorship page for more information.  Personalized packages can also be designed to suit your needs.  For more information, please contact Jessica Ward jward@hannoverfairs.com .

10. What is the address of the Metro Toronto Convention Centre?
Metro Toronto Convention Centre
North Building
255 Front Street West
Toronto, Ontario M5V 2W6
Canada
Tel: (416) 585-8000
http://www.mtccc.com/contactUs.aspx

11. Cancellation Policy

Payment in full will be due upon confirmation of space. Refund will only be issued if there is a waiting list for booth space. A cancellation admin fee of 10% will be deducted from the total amount if cancellation is granted. No cancellations will be granted after November 3, 2016. All cancellations must be sent in writing via email to Sharon Chester at schester@solarenergyevent.ca