2. Early-Bird Rates for Exhibitors
From the Metro Toronto Convention Centre (MTCC)!
November 18th, 2017. The Early Bird Deadline Rate – Many exhibitors are not aware, but we offer both advanced “Early Bird” rates, as well as our regular On-site rates. For anybody wishing to take advantage of the Early Bird rates, they can send in a form or order online and save up to 36%!
November 2nd, 2017. Fire Safety Form Submission Deadline – Please make sure that all the exhibitors submit this form before the deadline so that we can go over all the Fire Safety Regulations with them before the event and make sure that they are in compliance with the Ontario Building and Fire Code.
3. MTCC Exhibitor Forms
The MTCC helps Exhibitors with their Parking, Internet and Cleaning requests.
There are two convenient ways to order:
- Online Ordering – Recommended
For the convenience of your Exhibitors, we suggest including the following link to our website so that they can order online in a one-stop shop process. Online ordering closes 3 days before the event moves in. To order online they can go to : www.mtccc.com/order.
- Exhibitor Forms
Exhibitors can also order by completing and sending Order Forms to the email or fax provided on them. Custom Forms are attached to this email but blank forms can be downloaded from http://www.mtccc.com/exhibitors/forms.aspx
- Vehicle Marshalling
4. Fire Safety Form ** Mandatory Completion **
Click here to download the Fire Safety reply document. Due November 2nd.
5. Permission to Show
Very important to note if you have any electrical equipment!
Ontario Provincial Requirements for Exhibiting Electrical “Permission to Show” and “Permission to Energize” forms can be found here.
Essentially, there is a governing body in Ontario, much like the fire department, called the Electrical Safety Authority (ESA) that governs the safety of electrical devices when exhibiting at a show in Ontario. If something is not approved according to the ESA – whether it’s on display or actually plugged in – the ESA must be informed by way of filling out the form and paying the fee.
This is not an MTCC rule; this is mandated by a separate governing body, but affects the tradeshow business.
Not everyone is affected by this; only those exhibitors with unapproved electrical devices. Common things like computers and lamps are not generally unapproved. It’s important to do you due diligence because, much like the fire department, there are inspectors that visit events in the MTCC building and canvass the floor for non-compliant devices.
6. Exhibitor Insurance Policy
All exhibitors must provide a Certificate of Insurance (COI) for $3 million to email@example.com no later than November 10th.
Your certificate must list the Canadian Solar Conference Limited Partnership as additional insured. Address: 1500-480 University Ave, Toronto ON M5G 1V2.
Jones Brown. – please see details and form here
7. ShowTech – Electrical, Lighting and Sign Hanging
- Exhibitors will need to create a username & password for themselves before placing an order online. The direct link to the site is https://e.showtechordering.com/ST-00049924
- Or Download the PDF
8. 2017 Stronco Exhibitor Services
Order online at www.stroncoonline.com using the show code: 473492657.
Download 2017 Stronco PDF forms here.
- Display Tables & Drapery
- Counters, Storage & Display Units
- Accessories & Office Furnishing
- Chairs, Stools, Tables, Sofas
- Exhibit Rentals
- Installation & Dismantling Labour
- Carpet & Underpadding
- Signs & Graphics
- In-Booth Forklift Services
- Material Handling Services
- Advance Show Receiving
- Transportation Services
- Customs Brokerage Services
- Security Cage
9. CBSA Letter of Recognition
If you are shipping and driving material from outside of Canada – please download this letter to assist in clearing customs.
10. Conexsys Lead Retrieval Order Form
Download the lead retrieval order form here.
Or order online: www.conexsysleads.com with event code: SOCA1217E
11. Guidelines for Display Rules & Regulations
Download full rules and regulations here.
12. Exhibitor Appointed Contractor (EAC) Notification Form
Download the exhibitor appointed contractor notification form here.
13. Audio Visual Equipment Order Form
Download the order form here.
14. Plants and Flowers
We have carefully selected a trusted local florist who would be happy to add some live plants or beautiful flower arrangements to decorate your booth. Please contact Anna Cho at Power Flowers via their website: http://www.power-flowers.com/ You will find an online order form for your convenience.