2019 Key Exhibitor Deadlines
IMPORTANT— Everyone in the Exhibit Hall during Move-In and Move-Out is required to wear cap-toe shoes at all times (and a hard hat if building overhead). During the move-in/move-out, the BMO Centre is considered a construction site. No sandals or high heels please.
|Monday, May 6||2:00 p.m. - 6:00 p.m.||By Appointment Only or 20’ x 30’ booths or larger. GES will contact you by email within three (3) weeks of the event to provide you with your move-in date and time.|
|Tuesday, May 7||7:00 a.m. - 6:00 p.m.||General move-in for all other exhibitors|
|Wednesday, May 8||11:00 a.m. - 7:00 p.m.||Exhibit Hall Open (Happy Hour from 5:00pm-7:00pm)|
|Thursday, May 9||10:00 a.m. - 3:30 p.m.||Exhibit Hall Open (Farewell Reception from 3:00pm-3:30pm)|
|Thursday, May 9||3:30 p.m. - 9:00 p.m.||Tear-down and move-out|
*Times are subject to change
IMPORTANT EXHIBITOR DEADLINES
|March 25||Your exhibitor listing/company profile information must be completed to be included in the printed expo guide.|
|April 8||Exhibitor Appointed Contractor (EAC) Notification Form. Download the exhibitor appointed contractor notification form here.|
|April 5||Receipt of ad material for the conference program or printed expo guide (if purchased or included in sponsorship) – please email firstname.lastname@example.org.|
|April 12||DELTA CALGARY DOWNTOWN – last day for group rate|
|ALERT: Please Note that there are companies soliciting our exhibitors by offering to book their hotel rooms. We don’t have any arrangements with these organizations (they don’t even state where they are calling from) and strongly advise you to book your hotel rooms through the options listed above.|
|April 12||HILTON GARDEN INN CALGARY DOWNTOWN – last day for group rate|
|April 17||GES begins accepting shipments (Advanced Show Receiving) – More Information|
|April 19||Certificate of Insurance ($3 Million in General Liability) – ensure that the Canadian Solar Conference Limited Partnership is listed as “additional insured” with the following address: 1500-480 University Ave, Toronto ON M5G 1V2 – send to JWard@hannoverfairs.com.|
|April 12||Booth design and Hanging Signage Approval – please email JWard@hannoverfairs.com.|
|April 17||Last day for Calgary Stampede BMO Centre discount rates (Electrical, A/V Equipment, Food and Beverage, Sign & Banner Hanging, Internet & Telephone, Plumbing, Parking Permits, Digital Signage): - https://e.ges.com/CA-00054874/additional_services|
|April 24||Discount deadline to order from GES: Booth Cleaning, Material Handling, Advance Receiving, Installation & Dismantle Labour, In-Booth Forklift Services, Transportation Services or Customs Brokerage Services|
|April 26||Conexsys early-bird deadline for lead retrieval orders – https://e.ges.com/CA-00054874/additional_services|
|May 1||Final day shipments can be received at GES’s warehouse|
|May 6||Last day to register ALL complimentary passes (all unredeemed passes become null and void after this date).|
|May 6||Move-in for 20’ x 30’ booths (or by appointment) only – 2:00 pm-6:00 pm|
|May 7||Move-in begins at 7:00 am and booth installation must be completed by 6:00 pm|
|May 9||Dismantling and move-out must be completed by 9:00 pm. Note that move-out begins at 3:30 pm. Any material left on the expo floor after 9:00 pm will be forced freight at your expense.|
Make sure everybody you want to meet knows you will be at Solar Canada!
Use our logos to promote your booth and attract visitors at Solar Canada 2019.
Go to https://solarcanadaconference.ca/exhibit/promote-your-booth/ to download.